Notes

The Notes app in Cuttinboard is designed to help teams collaborate efficiently by allowing users to create, share, and organize information. In this article, we will guide you through the process of creating and managing Notes Boards and Notes to enhance your team's communication.

Creating a Notes Board

• Click on the Notes tab.

• Click on "Add" to create a new Notes Board.
• Enter a name and description for your Notes Board.
• Choose the Membership Type for the Notes Board. There are three types of Membership in Cuttinboard:

• Open to Everyone: All users who are members of the location will automatically be members of the Notes Board.
• Linked to a Position: Users with the selected position will automatically be members, and you can add Guests or Admins as needed.
• Selected Members: Members will be handpicked by you.
• Click "Accept" to create the Notes Board.

Managing Notes Boards

• Once inside the Notes Board, click on the Info icon in the top bar to view the board's details, and edit or delete the Notes Board if necessary.

• In the top right corner, click on "Manage Members" to add or remove members from the Notes Board.

Creating and Managing Notes

• To add a note, click on "Add Note" in the top right corner.

• Enter a title and content for your note, and then click "Accept."

• To grant Admin permissions to someone in the location, click on "Members" and then "Add Admin." Admins will have the authority to add and delete notes and members in the Notes Board.

By using the Notes app in Cuttinboard, your team can effectively collaborate, share information, and stay organized. The ability to create and manage Notes Boards and Notes ensures that everyone stays informed and engaged in the workplace.

Use Cases and Ideas

On your day to day restaurant operations, you must likely deal with a lot of web pages for different services, from your produce supplier to external resources you host in places other than Cuttinboard. Let's have a quick overview on how you can use the Notes app to organize your links.

Organizing links your managers need to access regularly

Managers need to perform daily tasks that require visiting different web pages and URLs. For example:

• Ordering Produce
• Ordering Equipment
• Ordering Utensils
• Using different Web Apps

The amount of different links can be overwhelming to memorize. Managers, especially new ones, end up having to call coworkers to be remembered on how to access certain places on the web, but there is no need for this.

Create a Linked to a Position Notes Board and name it "Links for Managers". Create Notes with the names or description of the link (for example "Ordering Produce", "Doing the Inventory") and paste the link on the Note. Your managers won't get lost anymore trying to remember the name of the store to order produce.

Creating a Library of Videos in a Notes Board

Let's say you have a library of training videos your staff needs to have access to. You could upload them to the Files App but most likely this will consume a good chunk of your storage capacity. The sound thing to do is to host these video in a site such as Youtube, Google Drive, or the one of your choosing and create a Notes Board that is Open to Everyone where you post these links.

Creating a Library of Web Docs

Documents are extremely important when it comes to storing knowledge and setting culture. Sometimes, you have this documents hosted on the web in a place such as Google Docs, Microsoft Office online, or Google Drive. These documents have a link that you can post in a Notes Board.

Creating a Notes Board with external educational resources

When it comes to the hospitality industry, there are many educational resources online, from videos to blog posts, that can make the professional much better at what they do. It is probably a good idea to create an Open to everyone Notes Board titled Educational Resources. In this board, we will link to the following resources:

• A video that teaches about the concept of First In First Out
• A blog post that talks about the importance of wearin non-slip shoes in the restaurant environment
• An slideshow educating people about good hygiene practices and how to properly wash hands
• A video on how to offer great customer service

If you want to be more specific, and offer educational resources to specific positions, let's say cooks, just create a Notes Board that is Linked to a Position and select the Cook position. Here you can upload documentation that will make your cooks way more effective. Depending on your menu, your restaurant and the skills it require, you can upload resources teaching How to Cut Tuna, How to Properly Clean the Grill, How to Safely Use Knives, What are the Cooking Temperatures, or How to Sharpen a Knife.

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Using notes to share location-specific knowledge

Every restaurant has its unique quirks and features that are specific to that particular location. Whether it's a peculiar coffee machine, a finicky ice machine, or a table that requires special attention, these location-exclusive circumstances often cause confusion for new employees. To help your staff quickly learn the ins and outs of your restaurant, you can use the Notes app to create a resource that details all these unique aspects.

Steps:

• Navigate to the Notes tab in Cuttinboard.
• Click Add to create a new Notes Board.
• Name it something like "Restaurant Know-Hows" or "Location Tips and Tricks."
• Provide a description to clarify the purpose of the Notes Board.
• Click Accept to create the Notes Board.
• Add notes detailing specific features, equipment, or processes unique to your restaurant.
• Encourage your employees to read through these notes and ask questions if they need clarification.

By creating a Notes Board with information on location-exclusive circumstances, you empower your employees to learn and adapt quickly to their new work environment. This not only helps reduce confusion and frustration for new employees, but it also saves valuable time for managers who would otherwise have to explain these quirks repeatedly. Embrace the power of Cuttinboard's Notes app to streamline the onboarding process and create a more efficient, well-informed team.

For example:

Your restaurant has a door that has a peculiar  way of opening that only you know about, when others try to open it, it gets jammed. It is exhausting to have to teach the way to open this door every time new employees find themselves with the problem. Just create a series of Notes explaining in detail how to properly turn the knob so it does not get jammed.

Now everyone can learn how to properly open the door without getting it jammed.

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Creating a Notes Board to gather supplier/vendor information

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A well-organized restaurant keeps track of all its suppliers' information for easy access and reference. By using the Notes app in Cuttinboard, you can create a Notes Board to store all the essential details about your suppliers. This will help streamline your inventory and ordering processes while also ensuring that you have all the necessary contact information at your fingertips.

Steps:

• Navigate to the Notes tab in Cuttinboard.
• Click Add to create a new Notes Board.
• Name it something like "Supplier Information" or "Vendor Contacts."
• Provide a description to clarify the purpose of the Notes Board.
• Click Accept to create the Notes Board.
• For each supplier, create a Note with the following information:
• Supplier Name, Web Page, Email, Phone Number, Address, Support Phone Number, and any other relevant details about the supplier
• Encourage your staff, particularly those responsible for ordering inventory, to use the Notes Board as a reference for supplier information.

Having a centralized location for your suppliers' information in Cuttinboard not only simplifies your inventory management but also ensures that your team can quickly access and update the information as needed. This, in turn, contributes to a more efficient and well-organized restaurant operation.

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